Follow-ups disappear
Action items are scattered across meeting notes, emails, chats, and task boards. Someone always has to remember what comes next.
Early access opening soon
Stop losing client context across emails, meetings, tasks, and follow-ups.
The living client context workspace for solos, agencies, and teams. Know what happened, what is pending, and what needs attention next.
No spam. Early access invites are sent in batches.
See how Mateos works
Built by OX4Labs
Mateos · Client Context
Acme Corp
Context Brief
Follow-up overdue · Proposal revision was promised today
Waiting on client · Budget approval still pending
Blocked · API access not received
Mateos Brief
Acme is waiting for the revised scope. Next move: send the updated timeline and confirm the budget approval owner.
The hidden cost of client work
The problem is not your team. It is the missing context between your tools.
Every tool stores a piece of the truth. Your inbox has one part. Meetings have another. Tasks live somewhere else. Decisions get buried. Follow-ups depend on memory.
Client history is painful to rebuild
Before a call, teams waste time asking what happened last time, what was promised, and what is still unresolved.
Approvals get buried
Client decisions, blockers, and approvals sit inside long threads with no clear owner or deadline.
Teams operate from different versions of reality
PMs, founders, account managers, and delivery teams all see different fragments of the same client relationship.
Client delivery breaks when context lives in too many places.
Mateos gives every client a living memory: every meeting, email, task, document, decision, approval, blocker, and follow-up connected in one place.
Emails + Meetings + Tasks + Docs + Approvals = Client Context
Client Context + AI = Clear Next Actions
The Mateos solution
One AI workspace for everything your client work keeps scattering.
Mateos organizes work around clients, not tools. It gives your team a shared view of what happened, what changed, what is blocked, and what needs to happen next.
Client Hubs
One place for each client’s projects, meetings, emails, documents, approvals, blockers, and follow-ups.
AI Context Briefs
Get a clear summary of every client before a call, update, or decision. No more digging through threads.
Follow-up Tracking
Detect unresolved promises, overdue replies, waiting approvals, and commitments hiding inside emails and meetings.
Meeting Intelligence
Capture decisions, action items, blockers, and next steps, then link them to the right client and project.
Inbox Intelligence
Turn client emails into tasks, summaries, risks, approvals, and draft replies with source links.
Approval-to-Send
Let AI draft client updates and follow-ups while your team stays in control before anything goes out.
Mateos turns scattered work into clear action.
Connect your tools
Bring in emails, calendars, meetings, tasks, docs, and client communication from the tools your team already uses.
Mateos builds the client context
The system links conversations, meetings, files, decisions, tasks, approvals, and blockers to the right client and project.
Act with confidence
See daily briefs, missing follow-ups, stalled approvals, open risks, and AI-suggested next actions.
Open one client. See the whole relationship.
No more switching between inboxes, meeting notes, task boards, documents, and chat threads just to understand where things stand.
OverviewTimelineMeetingsEmailsTasksApprovalsBrief
Client health: Needs attention
Active projects: 3
Pending approvals: 2
Open blockers: 1
Overdue follow-ups: 4
Last interaction: Yesterday
Next recommended action: Send revised timeline to client
Timeline
- Client requested new scope
- Meeting decision captured
- Internal task assigned
- Approval waiting
- Follow-up suggested
Built for people who cannot afford to lose the thread.
Agencies
Keep every account, campaign, approval, meeting, and client promise connected.
Consultants
Manage engagements, deliverables, meeting notes, and follow-ups without rebuilding context every week.
Freelancers
Look organized, remember every promise, and manage clients like a full team.
PMs and delivery teams
Connect client feedback, implementation work, blockers, and project decisions.
Founders and operators
Get visibility into client relationships without chasing every update manually.
Mateos is not another project management tool.
Project management tools show assigned work. Mateos shows the context behind the work.
Traditional PM tools
Mateos
Tasks and boards
Client context across emails, meetings, tasks, docs, and approvals
Manual status updates
AI-generated client briefs and next actions
Work organized by project
Work organized by client relationship
Decisions buried in comments
Decisions captured and linked to source
Follow-ups depend on memory
Follow-ups detected and tracked
Static project visibility
Living client timeline
Start every day knowing who needs attention.
Mateos shows the clients, blockers, approvals, and follow-ups that matter today.
Today’s Client Brief
- 3 clients need attention
- 5 follow-ups are overdue
- 2 approvals are waiting on clients
- 1 project is blocked
- 4 meetings need recaps
- 2 client updates are ready for review
AI suggestion: “Start with Acme Corp. Their approval is blocking delivery, and the client has not replied in 4 days.”
Join waitlistAI is only useful when it knows the context.
A generic chatbot can summarize a message. Mateos understands the client, the project, the last meeting, the pending approval, the blocker, the owner, and the next expected action.
Summarize client history
Find unresolved commitments
Draft client updates
Detect missing follow-ups
Surface project risks
Generate meeting recaps
Explain why work is blocked
Suggest next actions
Every AI insight should link back to the original source, so teams can verify before acting.
Get early access to Mateos.
We are opening access to selected agencies, consultants, PMs, founders, and client-facing teams who manage multiple clients and want a clearer way to run client work.
No spam. We will only contact you about early access.
Early users will help shape the product before public launch.
Built from real client delivery chaos.
Mateos is being built by OX4Labs after years of managing client work across meetings, emails, tasks, approvals, and scattered delivery workflows. The product is designed around a simple truth: teams do not need more tools. They need the context between them.
FAQ
Is Mateos a project management tool?
No. Mateos connects with the tools your team already uses and adds the missing client context layer across emails, meetings, tasks, docs, approvals, and follow-ups.
Who is Mateos for?
Mateos is built for agencies, consultants, freelancers, PMs, founders, account managers, and client-facing teams managing multiple clients.
Does Mateos replace ClickUp, Notion, Jira, or email?
No. Mateos does not replace your tools. It connects the scattered information across them and turns it into clear client context and next actions.
What makes the AI useful?
The AI is grounded in client and project context. It does not just answer prompts. It understands what happened, what is pending, who owns it, and what needs attention.
Can my team approve AI-generated messages before sending?
Yes. Mateos should keep humans in control. AI can draft briefs, updates, and follow-ups, but teams review and approve before sending.
Is Mateos available now?
Mateos is in pre-launch. Join the waitlist to get early access.
Stop running client work from memory.
Mateos brings your emails, meetings, tasks, docs, approvals, and follow-ups into one AI workspace, so your team always knows what needs attention.